BCA Academy

3

BCAAcademy

SCHOOLOF BUILDING &amp DEVELOPMENT

SpecialistDiploma in Construction Management

ProjectManagement &amp IT Application

CM10616th Intake

Assignment1

Student`s ___

Student`sNRIC/FIN: ___

Dateof submission: ___

StudentIndex No: ___

Student’s Signature: __ Marks: __

SpecialistDiploma in Construction Management 16thintake – Assignment 1

SectionA: Questions

Q1.What is the default task relationship in Microsoft Project?

Q2.To set a task as a milestone in Microsoft Project, what must you do?

Q3.Explain what a Critical Path is.

Q4.Explain and illustrate with a diagram the 4 kinds of tasksrelationship you have learnt in class.

Q5.The successor can only start when the predecessor starts. What do youcall this task relationship?

Q6.The wall must be erected before it can be painted. What do you callthis task relationship?

Q7.Name the task relationship that requires specific equipment must endwhen the equipment rental ends?

Q8.For task duration, what is the largest time unit allowed?

Q9.Resources Engineer [2] is assigned to a task, the number 2 indicateswhat in Microsoft Project?

Q10.How do you know that you have inserted a task note for a specifictask in Microsoft Project?

Q11.What must you do to change the date format to dd/mm/yyyy?

Q12.How do you change the Resource Assignment to represent in Decimalinstead of percentage?

Q13.In Microsoft Project, when you enter duration using “m”, whatdoes it stands for?

Q14.Give three examples of a recurring task.

Q15.Assuming Worker [4] is assigned to a project task and the duration is1 day. Now, you want to change the assignment of the resources toWorker [2], what is the new duration?

Q16.In Microsoft Project, the numbers 1, 1.1, 1.1.2, 1.1.1.2, etc areknown as?

Q17.In the PM Book of Knowledge, write down the ten knowledge areas.

Q18.When opening a new project file in Microsoft Project 2010, thedefault view is?

Q19.What have you learnt from Practical Lab exercise 1?

Q20.What have you learnt from Practical Lab exercise 2?

Q21.What have you learnt from Practical Lab exercise 3?

Q22.What have you learnt from Practical Lab exercise 4?

Q23.What have you learnt from Practical Lab exercise 5?

Q24.Write down the definition of project management. Where can you applythis in your life and how does Microsoft Project help you to managethe project?

ANSWER SHEET

Q No.

Answer

A default task relationship refers to the linking two tasks where the finish date of the predecessor task is used to determine the starting date of the successor task.

Retrieved from http://ntrajkovski.com/2011/05/12/task-relationships/

A milestone describes the task which represents significant date for the project like completion of the project phase. In Ms Project, a task can be set as a milestone when the milestone field is set as YES. This value is set automatically by Ms Project for the tasks with zero duration, but for non-zero duration, the method used should be the most appropriate for the version of Ms Project used.

Retrieved from https://support.microsoft.com/en-us/kb/77791

Critical path is a single task or a series of tasks that dictate calculated start or finish date for a project. When a task is late or completed on the critical path, end date for the entire project is either late or completed. The viewing of project is such a manner in project management is referred as critical path method. Retrieved from http://blogs.msdn.com/b/project/archive/2009/07/09/back-to-basics-let-s-talk-about-the-critical-path.aspx

The four kinds of task relationship are

  1. Finish to start: the finish date for predecessor task determines start date for the successor task

Example: walls of a house should be erected before you putting on a roof

  1. Start to start: start date for the predecessor determines start date for the successor task

Example: the library and web researches are closely related and may take place simultaneously

  1. Finish to finish: the finish date for predecessor task determines finish date for the successor task

Example: cooking a chicken and chips for a dinner. Both dishes should be ready at the same time, each independent from the individual cooking time.

  1. Start to finish: the start date for predecessor determines finish date for successor task.

Retrieved from http://ntrajkovski.com/2011/05/12/task-relationships/

This is a start to start (SS) relationship where Start date for the predecessor task determines start date for the successor task

Retrieved from http://ntrajkovski.com/2011/05/12/task-relationships/

‘Wall must be erected before it can be painted.` This is a finish to start the relationship where the predecessor (wall) must be erected before successor (painting) is done.

Retrieved from http://ntrajkovski.com/2011/05/12/task-relationships/

This is a finish to finish the relationship where finish date of the predecessor task (equipment rental) determines end of the successor (use of the equipment).

Retrieved from http://ntrajkovski.com/2011/05/12/task-relationships/

The maximum unit field is applicable to a resource and unit field applies to the assignment. The duration of a project is same as the duration taken by the longest task. Therefore, the longest time unit is same as the time taken by the longest task.

Retrieved from https://support.office.com/en-us/article/How-scheduling-works-in-Project-5d4f5981-4e9f-4e8e-a699-2ef2a419252f?ui=en-US&amprs=en-US&ampad=US

In Microsoft Project, each resource is shown by its name followed by number of units for the resources. Therefore, [2] above represents number of units i.e. there are two engineers.

Retrieved from https://support.office.com/en-sg/article/Resource-Names-task-field-9000102b-2622-4f40-8619-6061ff964376

To view a task note in Ms Project, the pointer is normally rested on the task notes indicator in the indicator column of the view and clicked to display the note.

Retrieved from https://support.office.com/en-sg/article/Add-a-note-to-a-task-resource-or-project-bde95cfd-c350-485b-b5d6-be9a80517b9a

In Ms Project 2010, the date format can be formatted by clicking

File &gt Options &gt General – and in the project view the date formats are changed.

Retrieved from http://answers.microsoft.com/en-us/office/forum/office_2010-project/how-do-i-change-the-date-format-on-ms-project/3f2d0a55-5723-46fa-90ae-0681dba33dd5

A resource assignment can either be in decimal or percentage. A user can switch between the Resource Assignment using the options dialog box.

Retrieved from https://support.office.com/en-za/article/Max-Units-resource-field-e8ad719d-0d04-4369-91e7-9284dd819765

When entering duration in Ms Project, ‘m’ is used to represent minutes.

Retrieved from http://www.dummies.com/how-to/content/setting-task-duration-in-microsoft-project-2007.html

Three examples of recurring tasks include daily production reports, weekly time tables, and annual traffic flow.

Retrieved from http://www.project-blog.com/?p=65

Work = Duration * Units (W=D*U)

Therefore, for 4 workers, work is equivalent to 4 (a product of 1 day duration and 4 units), and to do the same work using two units, the work will take 2 days.

Retrieved from http://www.project.net/blog/work-duration-calculation-types

In Microsoft Project, the numbers 1, 1.1, 1.1.2, 1.1.1.2, etc. beside the task column are known as outline numbers.

Retrieved from http://erp.adpc.ae/OA_HTML/help?navId=2&ampnavSetId=iHelp&amplocale=en_AE&ampgroup=FND%3ALIBRARY%3AUS&ampvtTopicFile=iHelp/HelpServlet/US/PA/%40exwbslev

The ten knowledge areas in PM Book of Knowledge are:

  1. Project Scope Management.

  2. Project Integration Management.

  3. Project Cost Management.

  4. Project Time Management.

  5. Project Human Resource Management.

  6. Project Quality Management.

  7. Project Risk Management.

  8. Project Communications Management.

  9. Project Stakeholder Management (added in the 5th edition).

  10. Project Procurement Management.

Retrieved from: http://www.projectsmart.co.uk/pmbok.php

Default view in Ms Project is Gantt Entry View that is used in entering work breakdown structure as well as assign resources and relationships.

Retrieved from: http://projectsherpa.blogspot.com/2012/04/changing-default-view-in-ms-project.html

In Practical Lab exercise 1, I learnt the basics of Ms project. This entailed creating of a new project, creating of tasks, definition of timelines, displaying the outline numbers, setting up the finishing dates for the project and changing the text styles.

In Practical Lab exercise 2, I learnt about linking the tasks and defining task relationships. I this exercise, I learnt about the four kinds of task relationship which are Finish to Start, Finish to Finish, Start to Start and Start to Finish relation. I was able to understand how to use real life situations o define the kind of relationship. For instance, when painting cannot be started before the wall is completely erected, then this can be referred as Finish to Start task relationship.

In Practical Lab exercise 3, I learnt about the initial allocation of resources and costing. I learnt that resources can be added to a project and assigned tasks. The resources can be labor or finance. Also, I learnt that it was possible to calculate and display the total cost of the project using cost tables. This is critical in determining any instances of over-allocation.

In Practical Lab exercise 4, I learnt about creation of milestones, correcting the links, hiding and showing subtasks. Furthermore, I learnt about milestone durations and the importance of successor and predecessor tasks in creating and correcting relationships. I learnt that indent tool is critical when specifying the subtasks.

In Practical Lab exercise 5, I learnt about formatting the timescales and tasks. I learnt that it is possible to make any changes to the timescale, changing and replacing tasks, indenting tasks to make them subtasks, hiding the tasks and displaying the summary for the tasks.

Project management refers to process and activity that involves planning, organization, motivation and control of resources, protocols and procedures to achieve certain goals in daily or scientific problems.

Project management is critical especially in optimizing expenses, time and enhancing quality of any activity that a person undertakes. Planning and management of the project requires proper organization and this helps in avoiding confusion, delays, backtracking and mistakes. The sooner these can be avoided and mitigated, the better the project becomes.

Retrieved from http://www.bbrief.co.za/resources/articles/the-importance-of-project-management

ENDOF ASSIGNMENT